BUSINESS
TRANSFORMATION
Business Transformation for
Contingency Operations (Iraq)
Project Update
July 27, 2006

Contract Organizations Processes
Solicitation Contractor Write Manage
Receive Capture Data
Opportunity Posting Registry Contracts Contracts
Proposal
JCCI rebuikUng-iraq.ret Access DB
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- USACE FedBia)pps.gov IRMS
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AFCEE Fed B ia)pps.gov
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CD JCCI / One of the following opti:Ons: ConlractiBJ Web forms & Enhance IRMS to
-
• FedB i 1 zOpps ftS USACE El -
Templates to workflow Accept Contract
U) • Reblilding,..iraq.net Capture Contract managemen t Data
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(GRD) /
c I CCR
• Baglxladbusinessoenter. org Data
w AFCEE • "Cu s tom Solution"
2

Spirals- Proposed
Spiral 0
-Change Template from Word to Excel with macro to dump key fields in DB
-Enhance one of the following options for bid posting I receipt proposals I Arabic support
Fedbizopps.gov
Rebuilding-iraq. net
Baghdadbusinesscenter.org
"Custom Solution"
Spiral1
-Modify IRMS input screen to look like MS Access input screen.
Add 8 additional fields Gen. Scott needs to support 'Iraqi First Program'
Spiral 2
-Implement Iraqi Central Contractor Registry
Utilize third party (D&B)?
Incorporate with bid posting I receipt proposal solution
Spiral N
-Simple web workflow management system to capture high-level milestones
Synopsis, Solicitation, Proposal, Technical Evaluation, Award
All Spirals starl at the same time
3

Spirals- Proposed
Spiral o.jCbX6) I
Change template from Word to Excel with macro to dump key fields in DB:
• Validate approach
• Identify all sources of word documents
• Identify variation is data elements and formats in word docs
Identify DB to transfer word documents
• Map field from word documents to DB
• Define batch process to migrate word to DB
Define on-going process to migrate word to DB
Enhance one of the following options for bid posting I receipt proposals I Arabic support:
Define existing view bid/proposal receipt capabilities and limitations
• Define requirements for Iraqi vendors and gaps with current systems
• Technical selection, commence development
• Develop Arabic and English web interface
• Test solution
• Deploy solution
Spiral1.j(b)(6)
Modify IRMS input screen to look like MS Access input screen:
• Define level of contract detail needed for data reporting
• Does the IRMS/MS Access DB provide the necessary level of detail
Define technology restrictions on web-based systems in theater
• Determine ownership of IRMS and our ability to make modifications
• Determine if development will take place in Iraq
4

Spirals- Proposed
Spiral 2: l(b)(6) I
Implement Iraqi Central Contractor Registry:
Define vendor data elements
Identify data source (D&B, JCCI Excel spreadsheets, etc.)
Determine validation procedures for vendor data
Prioritize vendors for outreach and training
Create/execute outreach and training program for identified vendors
Spiral Nl(b)(6) I
Simple web workflow management system to capture high-level milestones:
Identify pilot organization for web workflow deployment, and develop technical/infrastructure profiles
Define processes and key documents to incorporate into web workflow
Evaluate workflow tools and select technical solution
Configure workflow tool
Test solution
Deploy solution at pilot organization
All Spirals start at the same time
5

Bid System Comparison
baghdadbusinesscenter. org rebuilding-iraq. net fedbizopps.gov
Environment OS: Windows 2000 OS: Linux OS: Unix
Database: SQL Server Database: Oracle Database: Oracle
WebServer/Middleware: liS 5.0 WebServer/Middleware: Oracle WebServer/Middleware: NetScape
Front End: ASP Front End: HTMLIJ2EE Enterprise 4.1
This is probably running on Oracle Front End: HTMUJ2EE
Portal Software. Also running Verity search engine to
search the solicitations
Ranking 2,667,807 327,941 101 ,726
Load 50-75 concurrent users 500-750 concurrent users 20-to-30 million site requests per month,
rebuilding-iraq.net has roughly 10 sending over 75,000vendor notification
times the number of users than em ails per day and hosting over 380,000
baghdadbusinesscenter.org accessible solicitation documents
Search Opportunities X X X
Post Opportunities X X
Receives Bids
Automatic Notifications X
Policies Posted X X
Arabic Language
Helpful Links X X X
Owner Civil Affairs 354/ Private US Army Corp of Engineers US Government
Location Jordan United States United States
6

JCC-IA Database vs IRMS
JCC-1/A IRMS
Description Database that stores contract data for JCC-1. The Integrated Reconstruction Management
data is manually entered by procurement clerks System - a repository of project, financial and
from contract documents awarded by JCC-1/A. contracts data derived from several main
Items such as the contract number, requisition sources; IRMS will be the repository and
number, solicitation number, item or service archive for storing all reconstruction and non-
purchased, other information., are recorded for reconstruction project data from IRMO, GRD,
producing ad hoc reports requested from various PCO, MNF-1, MNC-1, MNSTC-1, and USAID.
FOIA requests, Congressional contracts data
requests, 2207 reports, internal report usage, etc
Participants JCC-1/A IRMO, GRD/PCO, MNF-1, MNSTC-1, USAID,
CEFMS, RMS
Data Sources Manual Data Entry into the JCC-1/A EBiz- Provides finance data from CEFMS
(Corps of Engineers Financial Management
System) & RMS (Resident Management
System)
Primavera- Provides tool for resource planning
MAXIMO- Provides project and asset data
Functionality
Reports All Report Parameters are Dates: - 50 + reports
- Montly Totals -Project comparison reports by funding
- Contracts Awarded/Not Awarded program , PCO sectors, & sub-sectors
- Actions by CO - Interactive Iraqi Map which shows number of
- Actions by Customer projects, cost, percentage of cost to overall cost
-Analysis of Host Nation Contracts by Province
-Benchmark Reports (Global, DoD, Facilities,
-Closed Sec, GRD/PCO)
Forms Contract Input Form N/A
Users 4-5 manual entry users 50-70 users (top level)
Environment Microsoft Access DB (Front & Back End) PHP Front End ~

June July
• Kickoff Iraq Trip
Problem Requirements Gath«ing
• Milestones
D lraqTrips
D On-going Activities
D Future Activities
Refine
Tech
A Its
•
August
Iraq Trip
Technical
Selection
Development
Project Timeline
September I October
Iraq Trip Iraq Trip
Test
Deploy
• Go Live
8

Task Force IT Requirements
Cell Phone Blackberry:
• l(b)(6) I configuration as a standard for OSD
• l(b)(6) ponfiguration as a std for BTA
Access to email remotely:
• DFAS VPN
• Web Solution
• Backup allow forwarding to web mail
Satellite Phone:
• Iridium (1)
• Satellite WIFI - 1
Tablet PC:
• Toughbook- 1
• Regular- 1
9