SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK C.1 PURPOSE C.1.1 A lack of tactical communications equipment for the Iraq Police has caused a critical shortfall in operational capability. The Contactor shall ensure a Land Mobile Network providing the Iraqi Police Force with reliable communications in order to maintain the stability of the country and the safety of their officers and the Iraqi people. C.1.2 This requirement is to provide a low cost interim solution, which can be fielded in the near term. C.1.3 CONTRACT TYPE: COST PLUS FIXED FEE (CPFF) C.1.4 COST REIMBURSABLE The dollar costs allowable shall be limited to reasonable, allocable and necessary costs. C.2 STATEMENT OF WORK C.2.1 The Land Mobile Radio network shall provide the Iraqi Police force with reliable communications in order to maintain the stability of the country and safety of their officers and Iraqi people. The LMR network shall provide a reliable network for directing police to specific locations and to support normal operations between the police station and police on patrol. The outline requirements are listed below: C2.2 RADIO – mandatory requirements. Radios are to meet the following minimum requirements: Be capable of urban coverage of at least 5km from base station or repeater. Have an Emergency Beacon facility. Be capable of Mobile to Mobile calls. Be capable of Frequency/Channel separation to allow different network. frequency between adjacent police stations or cities. Have a Push to Talk response. Have a Frequency range 430 – 470 Mhz with 12.5/25 Khz spacing. Be capable of hand held operation. Be capable of operation from a police vehicle. Be supplied with a high capacity spare battery. Be sufficiently robust and durable for reliable operation in the intended environment and role. Be of sufficiently simple design and technology for reliable operation in the intended environment and role. Be capable of communications between police stations within the same city. C2.3 RADIO – Optional requirements. Proposals may include the provision of the optional requirements listed below, in particular Trunking, Digital technology and Project 25 compliance, but are to indicate clearly where these increase the cost over the Mandatory requirements: Group Push to Talk response Multigroup calls System Wide calls (Broadcast) Radio Inhibit Radio Identification via signaling or ESN Priority Safety response Data services Trunking Project 25 Compliance C2.3 Base Stations. Base Stations will be fielded in the cities listed at paragraph C2.6. Specific locations within each city are not yet to be detailed. Proposals should include intentions or recommendations for fielding and set to work of base stations and associated costs. Proposal is to include details of power supply and any intentions or recommendations with regard to UPS and associated costs. C2.3 Repeaters. The proposal is to include the provision of repeaters to provide coverage across the cities listed at paragraph C2.6. Proposals should include recommended numbers of repeaters and intentions or recommendations for fielding and set to work of repeaters and associated costs. Proposal is to include details of power supply and any intentions or recommendations with regard to UPS and associated costs. C2.4 Battery Chargers. The proposal is to include the provision of battery chargers at each base station. Assuming 50 radios per base station, the proposal should be scaled to allow the simultaneous charging of up to 50 spare batteries at each site. C2.5 Frequency/Channelisation. Where radios require additional software or hardware to reprogram frequency or channels, the proposal is to include sufficient equipment to allow this function to take place at the 6 Division AO. C2.6 Fielding/Installation/Set to work. Proposals should include intentions or recommendations for fielding of Radios, Base Stations (see para C2.3), Repeaters (see para C2.4) and include associated costs. Radios/Base stations and Repeaters will be fielded and operated in the cities listed below: GOVERNATE: City Name: As Sulaymaniyah As Sulaymaniyah DAHUK Dahuk IRBIL Irbil NINEVAH Al Hadr NINEVAH Al Zumar NINEVAH Ash Shurah NINEVAH Avgani NINEVAH Biaj NINEVAH Hammam Al Alil NINEVAH Makhmur NINEVAH Mosul NINEVAH Qayyarah NINEVAH Rabi'ah NINEVAH Sinjar NINEVAH Sununi NINEVAH Tal Afar AT TAMIM Abbasy AT TAMIM Al Huwayjaha AT TAMIM Alton-Kupri AT TAMIM Daquq AT TAMIM Dibbs AT TAMIM Kirkuk AT TAMIM Laylan AT TAMIM Ryad AT TAMIM Taza Kharmatu AT TAMIM Zab DIYALA Abuseda DIYALA Al Mansuriah DIYALA As Sadiyah DIYALA Baqubah DIYALA Beladruz DIYALA Jalula DIYALA Khalis DIYALA Khaniqin DIYALA Kufri DIYALA Mandali DIYALA Muqdadiyah SALAH AD DIN Ad Dujayl SALAH AD DIN Ad Dululyah SALAH AD DIN Ad Dwar SALAH AD DIN Asaki SALAH AD DIN Balad SALAH AD DIN Bayji SALAH AD DIN Samarah SALAH AD DIN Sharquat SALAH AD DIN Tamiyah SALAH AD DIN Tikrit SALAH AD DIN Tuz SALAH AD DIN Yathrib AL ANBAR Al Fallujah AL ANBAR Al Qaim AL ANBAR Al Rutbah AL ANBAR Amiriyah AL ANBAR Ar Ramadi AL ANBAR Baghdadi AL ANBAR Hadithah AL ANBAR Hit ALQADISIYAH Ad Diwaniyah AN NAJAF An Najaf BABIL Al Hillah WASIT Al Kut KARBALA Karbala ALMUTHANNA As Samawah BASRAH Abu Al Khasib BASRAH Ad Dayr BASRAH Al Basrah BASRAH Al Faw BASRAH Al Huwayr BASRAH Al Madinah BASRAH Al Nashwa BASRAH Al Talha BASRAH Al Thugr BASRAH Al Zubayr BASRAH Ash Shafi BASRAH Ash Shirsh BASRAH Hamdan BASRAH Safwan BASRAH Umm Khayyal BASRAH Umm Qasr DHI QAR An Nasariyah DHI QAR As Sibah MAYSAN Al Amarah MAYSAN Al Qurnah C2.7 Support plan. Proposal is to include intentions for Service and Maintenance and specifically identify intentions for the following: Equipment Turnaround time. Length of Service and Maintenance contract Intention to provide Company representation in Iraq. Routine through life support and maintenance C2.8 Training. Proposal is to include recommendations or intentions to provide training support appropriate to the type of radio and the environment and operations for which it is intended. It is to include recommendations and associated costs on: Training equipment for Police training schools or stations. Training package for training staff. Training documentation. Training software. Ready use guide in English and Arabic. C2.9 Innovation. Proposal may include any innovation or additional specification that may be considered to enhance the operational capability of the proposed system, but are to indicate clearly where these increase the cost over the Mandatory requirements. QUALITY ASSURANCE EVALUATOR SURVEILLANCE PLAN Key areas of performance will be surveyed utilizing the quality assurance procedures. This surveillance plan is subject to unilateral revision by the Government at any time during the contract period and is therefore not a binding document or made part of any resulting contact. b. Inspection under the above plan do not preclude use of additional inspections of services which are or not included in the plan. QUANTITY VARIATION The quantities contained in the bid schedule represent the Government’s best estimate of its requirements for the period of contract performance. The Government reserves the right to order quantities in excess of the stated estimated quantities in the bid schedule. However, such additional quantities shall not exceed fifteen (15) percent above the total estimated contract dollar amount. It is estimated that the Government’s requirements for any additional quantities of work for each Contract Line Item Number (CLIN) will be in approximately the same proportions that each CLIN currently bears relative to the entire estimate; however, mathematical precision is not required. The Contractor shall perform work on these additional quantities at the same bid price. The failure of the Government to issue task orders for any amounts exceeding the estimated amounts contained in the bid schedule shall not constitute grounds for requesting an equitable adjustment. UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT OR OTHER PERSONNEL The Contractor shall not accept instructions issued by any person employed by the US Government or otherwise, other than the Contracting Officer. SUBCONTRACTING Offeror represents that the estimated percentage of subcontracting contemplated for this acquisition is __________ percent. RESPONSIBILITY OF PROSPECTIVE CONTRACTORS The Coalition Provisional Authority reserves the right, prior to making an award, to conduct a pre-award survey of the Bidder in order to make a determination of responsibility. Factors investigated may include, but are not limited to: (a) Have sufficient financial resources to perform the contract, or have the ability to obtain them; (b) Ability to meet the required or proposed delivery schedule; (c) Satisfactory performance record on contracts involving Air Navigation Services; (d) Satisfactory record of integrity and business ethics; (e) Have the necessary organization, experience, accounting and operational controls, and technical skills to perform Air Navigation Services as specified, or the ability to obtain them; (f) Have the necessary production and technical equipment and facilities, or the ability to obtain them; and (g) Qualifications and eligibility to receive an award under applicable laws and regulations. POINT OF CONTACT The Contractor shall provide a local telephone number, or a long distance telephone number with reverse charges, that is answered 24 hours a day, seven (7) days a week at which he can be notified of emergency work. The Government shall not be expected to call a series of phone numbers in order to locate the Contractor or his designated representative. Coalition Provisional Authority Request for Proposal for Iraqi Police Radios Page PAGE 1 of NUMPAGES 7 20 OCT 2003